Going Abroad 1

After the ERASMUS Study Abroad

Upon the successful completion of your ERASMUS studies, you will have to go through certain formalities to receive the second instalment of your ERASMUS grant. The process should take you no longer than 30 days.

Confirmation of Stay

The Confirmation of Stay has to be issued by a contact person at your host university no earlier than five days before the end of your studies. This document provides the exact dates of your stay at the host university. Based on the confirmed dates, the exact amount of your ERASMUS grant will be calculated. Please e-mail a scanned PDF-version of the Confirmation of Stay to the International Office: erasmus-dokumente@rub.de

Transcript of Records

Send a PDF-scan of your Transcript of Records (ToR) to erasmus-dokumente@rub.de
The host university must issue and send you a Transcript of Records or save your examination results in a database that is accessible to you online. This document lists all the courses you have actually taken at the host university. Please check with the host university before your departure how you will receive your official Transcript of Records. If the host university sends the ToR directly to the International Office of Ruhr-Universität Bochum, you will be contacted to pick it up. A scan remains in the International Office.

Important note:By signing the Learning Agreement you agreed to acquire between 15 and 30 ECTS per semester abroad. If in the Transcript of Records less than 15 ECTS points are listed per semester, a statement must be submitted and confirmed by the ERASMUS departmental coordinator. If there is no conclusive justification, you may have to repay (a part of) the ERASMUS grant. An exception can only be made in cases of hardship. If you have any questions or doubts, please contact the International Office.

Second OLS Language Test

One of the prerequisites to receive the second instalment of your ERASMUS grant is to take the second OLS (Online Linguistic Support) test. Depending on the language of instruction you specified in your online grant application, you will receive an invitation to take the test. Only for Turkish, there is no offer so far.

If you completed the first OLS language test at level C2, the second OLS language test is not required and therefore you will not receive an invitation.

Further information about OLS (in German)


Complete the EU survey. You will automatically receive an invitation by e-mail. This survey is an English-language participant report developed by the EU and must be taken by all ERASMUS scholarship holders.

Student Report

Complete the student report online. Please note that you will not receive an automatic e-mail invitation.

Link to the Student Report

Study Abroad Credit Transfer

Send the number of ECTS transferred from your host institution to Ruhr-Universität Bochum by e-mail to the International Office: erasmus-dokumente@rub.de
Your department at Ruhr-Universität Bochum can recognise the ECTS achieved abroad based on your Transcript of Records from the host institution. Please contact your ERASMUS departmental coordinator and/or your examination office.

The payment of the second instalment of the ERASMUS grant is not linked to the transfer of your ECTS.

Further information on study abroad credit transfer