Before the ERASMUS Studies Abroad

Application, nomination, registration at the host university etc. - all this and more has to be done before the beginning of the ERASMUS studies abroad to make it a full success.

Application for an ERASMUS Place to Study

Inform yourself in advance, preferably at least one and a half years before your planned stay abroad, about the ERASMUS exchange places of your department at European partner universities. You may find these in the list of ERASMUS partner universities (see right).

The responsible ERASMUS departmental coordinator (see right) can advise you about the application procedure and application deadlines for ERASMUS exchange places. Usually there is only one application deadline per year for exchange places in the following academic year (for the winter semester and summer semester).


Submitting the ERASMUS Grant Request

After receiving a place to study from your ERASMUS departmental coordinator, complete the ERASMUS Online Grant Request Form (see right) and submit it online. Some faculties and departments (e.g. Department of Romance Studies and the Department of English and American Studies) require you to submit this as part of your application for an ERASMUS study place already. Print the form, sign it and have it signed by your ERASMUS departmental coordinator. It is essential that you submit this paper version to the International Office of Ruhr-Universität Bochum. Only then your grant request can be processed.


Nomination and Registration at the Host University

After your ERASMUS departmental coordinator has selected you for an exchange at a partner university, she*he will nominate you there. After that you will have to register at your host university as an ERASMUS student.

Many universities contact their ERASMUS students by e-mail after the nomination and provide them with information on the application process. Unfortunately, this is not always the case. Therefore, please check the website of the International Office of your host university for information on the application process and deadlines for "ERASMUS incoming students".


Learning Agreement

The receipt of the ERASMUS grant depends on the Learning Agreement. In many cases, it is also required for the registration at your host university.

In this form you agree with your ERASMUS departmental coordinator at Ruhr-Universität Bochum and the host university on the study programme for your stay abroad. To complete the Learning Agreement and to guarantee the recognition of your academic achievements from abroad you have to check the courses offered at your host university in advance and discuss it with both of your departmental coordinators.

Please send a scanned version (PDF) of your Learning Agreement with the signatures of all those involved (you, your ERASMUS departmental coordinator at RUB as well as your ERASMUS departmental coordinator at your host university) to erasmus-dokumente@rub.de
For stays beginning in the following winter semester the submission deadline for the Learning Agreement is 15 July, for stays beginning in the summer semester it is 15 December.

Information on the Study Abroad Credit Transfer


Credit Transfer

In order to receive the ERASMUS grant, you are obliged to select, take and pass courses to the extent of at least 15 to 30 ECTS per semester, which you enter in the Learning Agreement. If your ERASMUS departmental coordinator at Ruhr-Universität Bochum or at the host university requires a certain number of ECTS which is higher than the number we specify you will have to select courses to this extent.

By signing the Learning Agreement you commit yourself to acquire between at least 15 and 30 ECTS per semester. It is required that the Transcript of Records, which you will receive from your host university after the end of your ERASMUS study abroad, will also list between at least 15 and 30 ECTS per semester. If you pass less than 15 credits per semester, you have to submit a statement which has to be confirmed by your ERASMUS departmental coordinator at Ruhr-Universität Bochum. In case the statement is not substantial, (a part of) your ERASMUS grant might have to be claimed back. Exceptions can only be made in justified cases of hardship. For questions, please contact the International Office.


Grant Agreement

The ERASMUS Grant Agreement is your scholarship agreement and a very important document. It regulates your rights and obligations as an ERASMUS student. Therefore you should read it thoroughly. You will receive two copies of the Grant Agreement by post. Please sign one version and submit the original (!) to the International Office by the deadline. Scans cannot be accepted. The second version is for your records.


First OLS Language Test

One of the prerequisites to receive the ERASMUS grant is to take the first OLS (Online Linguistic Support) test. Depending on the language of instruction you specified in your online grant application, you will receive an invitation to take the test. Only for Turkish, there is no offer so far. If you do not receive an invitation e-mail, please check your spam folder. Let the International Office know if you have not received an invitation at all.

Further information about OLS (in German)


Organisational Matters

Language Preparation
It is of course necessary to have reasonable command of the relevant language of instruction to follow courses at your host institution. Many host universities also require a minimum level for the language of instruction and corresponding proof. (For further information, please visit the website of your host university.) Therefore it is recommendable to prepare early and take language courses, e.g. at the University Language Centre (ZFA)

Auslands-BAföG
If you receive “Domestic BAföG“ or are just under the cut off point: Apply for BAföG with the purpose of studying abroad! An application should have already been turned in at least six months before the beginning of your study abroad. But you can still give it a try: You can find out which BAföG office is responsible for your country on the BAföG website (available in German only)

Accommodation
You will find accommodation either in a residence hall of your host university, if available, or via the free housing market in the respective city. Information about accommodation options and the necessary application forms can usually be found on the homepage of your host university. Please note that in some countries, such as Spain and Italy, it is common to look for accommodation on site.

Insurance
Clarify with your insurance company your insurance status abroad (health, liability and accident insurance) and, if necessary, take out supplementary insurance. As an ERASMUS scholarship holder, you can, for example, take out the DAAD group insurance

Leave of Absence
Sometimes it makes sense to take a leave of absence, or in German a “Beurlaubung“, for the duration of your stay abroad. You will only have to pay a small part of the social contribution fee. However, the semester ticket is not included and you are not allowed to sit exams at Ruhr-Universität Bochum. Nevertheless, study achievements from abroad can be transferred. For further information, please visit the website of the Registrar's Office/Studierendensekretariat (available in German only)

Visa
Depending on your host country and nationality, you may have to apply for a visa for your ERASMUS studies abroad. Please clarify visa matters in a timely manner. Information by the Federal Foreign Office about Visa Regulations